The Department Contact can provide their visitor the link to the Formstack application: https://uthsa.formstack.com/workflows/visiting_student_application_copy_1

A Note on Visiting Student Names in the Formstack Application:

• The visiting student should enter their full legal name on the Formstack Application. If the legal name is not entered, this will cause an issue when they try to obtain a badge and/or possibly create a duplicate record in the People Soft system.
• The visiting student should not enter special characters in their name on the Formstack Application. Some systems that People Soft feeds to cannot accept special characters in the name. This can lead to the students possibly not receiving their funds/ stipends and/or creating duplicate records.

The student will select your name from the department drop down. Once the student submits the application, the Department Contact will receive a notification from Formstack at [email protected] . First time Formstack users must be added prior to gaining access.  Please let [email protected]  know if you and/ or your department need to be added to the dropdown list.

After the form is filled out and approved by the department contact, faculty sponsor, and program chair, it will come to the Office of the University Registrar (OUR)  for processing.** Once the completed application reaches OUR and the visiting student paid the application fee (if applicable), it takes roughly 3 business days to be processed and for the visitor to gain Health Science Center credentials. Once credentials are created, OUR will email the visitor and the department contact with the information.

Payment:

Students can pay for their visit through this link: https://commerce.cashnet.com/uthscsasf?cname=REGISTRAR

-          Select Apply Texas Application Fee

-          Select Application Fee for Visiting Students

The fee is $25 per academic cycle (7/1 – 6/30) and is non-refundable and non-transferable. The fee must be paid when completing the electronic application. If your visitor's fee is more than $25 due to the timeframe of their visit, they can select how many $25 fees to submit in the payment drop down.

If the department is paying, an IDT can be submitted through Team Dynamix. OUR does not send a bill for the visitor. The Team Dynamix IDT must be initiated by the department. Information for the Team Dynamix is below account.

https://uthscsa.teamdynamix.com/TDClient/2009/Portal/Requests/ServiceDet?ID=40609

Account: 530014

Fund: 23001

Dept ID: E5101

Project ID: 154808

Approver: Selina Futrell 

Below is the Workflow of an Adult Visiting Student Application in Formstack:

Memos are no longer required for students to obtain a Health Campus badge. If you need a memo for another reason, please reach out to us at [email protected] to request one. 

** For International Students, the Formstack application will go to the Office of International Services before reaching our office.  Please see workflow screenshot for reference.

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