How to Update the Schedule of Classes: Basic Class Information
When reviewing a class in the Schedule of Classes, the basic class information needs to be reviewed and updated. This information is contained on the first tab. This article assumes that you have already navigated to Maintain Schedule of Classes and selected a course (or are in Schedule New Course).
1. (If needed) Review all offered sections. Add (+) or remove (-) as needed
Reference step 3 Review the Classes Offered for Each Course in How to Update the Schedule of Classes: Review the List of Offered Courses and Classes
(If needed) Reference How to Remove a Course or Class Section from the Schedule of Classes
2. Review and enter information into the following fields:
Session
Picking a session determines the start and end date of the class within a term. Note: Some programs have multiple start and end dates (different rotation dates, different program dates, different start/end dates per year in program, etc). If you have any questions about what session to select, contact [email protected]
Use the look up icon to assist you as needed.
Selecting a session will populate the Start/End Date.
Start/End Date
Do not edit the Start/End Date until you have selected a Session!
Modify the Start and End Dates to reflect the actual dates of the class
The Start and End Dates cannot be changed to dates outside of the prepopulated date range. Example: If the start date populated to 8/19, you cannot change the start date to 8/18, as this date occurs outside of the prepopulated date range.
The end date impacts when the grade roster is open for inputting grades. Make sure the end date is correct!
Section
This field is a free-text field that can help students, staff, and faculty distinguish different sections of a class from one another
Section labels can consist of 1 to 4 characters (i.e. - BLN1, 8W1, ONL etc.)
If a custom section label is not necessary for this class, you can use 001, 002, 003, etc.
You can be as creative as you want with section names!
If you need to change the section number, contact the CANVAS representative (currently Anna Dorrycott). If the course has already synced into CANVAS, it will need to be manually corrected by the CANVAS representative to avoid issues for faculty and students.
Component
Click the look up icon next to the component
If there are multiple options, reference the following instructions: How to Update Multiple Class Components in the Schedule of Classes
Please ensure that all components are built for the created course. Sometimes when the course is created and it has a component attached that is not built, it will cause an error for students when they search for courses. By clicking the magnifying glass, this will confirm if the course has other components associated.
Associated Class
In most cases, this code stays defaulted to 1
This code defaults to 1. You only need to increment this number in the following situations:
- If students can enroll in multiple sections of this course that occur within the same session (i.e. Special Topics classes, where students might take more than one class/topic in a given term)
- If different classes within this course are going to have a different grading basis (i.e. the first class is Pass/Fail, but the second class is Letter Grade)
Student Specific Permissions
On almost every class, this checkbox must be checked. Even if there are no permissions required to register for this class, this checkbox must be checked.
If this box is unchecked, you will need to check it.
The only time this box should remain unchecked:
- The department provides the students with actual permission numbers (i.e. a number is provided to the student to register)
Note: Most departments do not use permission numbers. Instead, they input ID numbers into the Class Permissions panel of My Student Center
Class Setup Completed
This box is checked as soon as this class has been fully edited and reviewed
This checkbox helps the Office of the University Registrar ensure that all classes have been reviewed and updated by departments/schools
Always ensure that the Class SetUp Complete box is checked after every review or edit.
Class Topic
Most courses do not have class topics. Classes that usually have topics are: Journal Clubs, Seminars, Thesis, Disserations, and Research courses.
If your class doesn't have topics, but you are interested in using topics, contact the Office of the University Registrar.
If a course has regularly scheduled topics for its classes, the topic can then be selected using the 'look up' icon here
Class Attributes
Class attributes are used to give additional information about a class and must be reviewed for accuracy
Class attributes can determine several things, such as:
- Taught online/hybrid
- Is a medical school elective
- Is a medical school ambulatory/inpatient class
- Is a dental school A, B, or elective class
If this information on this class is not accurate, you must contact the Office of the University Registrar - Compliance and Operations Team at [email protected]
The class attribute of "DIST" (Distance Education) is associated with Internet courses. Always review "Instruction Mode" to ensure the correct option is selected. For Internet courses, the "DIST" attribute should be add along with FULLY or HYBRID/BLN
If a course is being changed from "In Person" to Distance Education, approval is required. Consult the Senior Associate Registrar for Compliance & Operations Management at [email protected]
If you need to edit information on this screen after Schedule of Classes Editing has closed, go to the Registrar Forms for Department and Dean Offices site to download a Request to Update Schedule of Classes Form. Complete and submit the form to [email protected].
0 Comments
Add your comment